Sociocracy Part 2: The Proposal Process

1. Proposal Creation
2. Presentation to the Circle
3. Quick Reactions Round
4. Consent Round (Initial)
5. Objection Exploration & Integration
6. Repeat Consent Round (if revised)
7. Decision Logged & Actioned
8. Review & Evaluation (Later)
   

Sociocracy is a system of governance that emphasizes equality, transparency, and collaboration. It structures organizations into semi-autonomous circles (teams) that make decisions using consent, meaning decisions move forward unless there are reasoned objections.

Unlike traditional top-down hierarchies, sociocracy distributes authority and encourages every voice to be heard. This leads to more inclusive, adaptive, and efficient decision-making, particularly in mission-driven or community-oriented organizations. It blends structure with flexibility to create empowered, self-organizing teams.

Proposal Creation

Goal: Develop a clear, actionable proposal.

• Initiator(s) identifies a need, issue, or opportunity.
• Draft a proposal using clear language, including:
  • Purpose of the proposal
  • Background/context
  • Suggested actions or decisions
  • Who’s responsible
  • Timeframe or review period
• Optional: Collaborate with a small group or working group for input.

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Presentation to the Circle

Goal: Share the proposal and ensure understanding.

• The facilitator introduces the agenda item.
• Presenter explains the proposal to the full circle.
• Clarifying questions are invited (no reactions or opinions yet).
  • This is just to ensure everyone understands the proposal.

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Quick Reactions Round

Goal: Gather initial responses and feelings.

• Each circle member shares a brief reaction to the proposal.
  • Could be positive, skeptical, concerned, etc.
  • No discussion or cross-talk—just listen and note patterns.

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Consent Round (Initial)

Goal: Determine whether there are paramount objections.

• One by one, each member says:
  • “Consent” (I can live with this)
  • OR “Objection” (based on the circle’s aim being compromised)
• If no objections: The proposal is adopted.
• If there are objections, move to the next step.

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Objection Exploration & Integration

Goal: Improve the proposal by addressing valid objections

• Each objection is explored for its reason and impact.
• The circle collaborates to find ways to adapt or improve the proposal.
• Revisions are made with the whole circle or a smaller group.
  • Could include clarifying language, adding a condition, or narrowing the scope.

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Repeat Consent Round (if revised)

Goal: Achieve consent on the revised proposal

• The revised proposal is presented again.
• Another consent round is held.
• If new objections arise, repeat steps 5 and 6.

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Decision Logged & Actioned

Goal: Document and implement the consented decision

• The decision is recorded (meeting minutes, decision log).
• Action steps assigned to responsible individuals or teams.
• Set a review date or follow-up mechanism.

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Review & Evaluation (Later)

Goal: Learn and adjust as needed.

• At the review date or after implementation:
  • Reflect on what worked, what didn’t.
  • Make changes using the same sociocratic process if needed.
• Builds a feedback loop into decision-making.

Download notes on Sociocracy from the session

Sociocracy Part 1: Introduction